Last updated: 18-08-205
The Event Planning Network (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information in compliance with the General Data Protection Regulation (GDPR) and Dutch privacy laws.
1. Company Information
The Event Planning Network is responsible for processing your personal data.
- Business Name: The Event Planning Network
- Data Controller: Jennifer Schrage
- KvK Registration Number: 84419679
- Contact Email: support@tepn.eu
2. Types of Data Collected
We collect and process the following personal data:
- Identification Information: Name, email address, company details
- Billing Information: Payment details, invoicing data
- User-Generated Content: Blog posts, business listings, event listings
- Technical Information: IP address, browsing activity (via Google Analytics)
3. Use of Data
We use your personal data for the following purposes, including customer support and dispute resolution:
- Platform Functionality: To create and manage user accounts, process payments, and enable networking features.
- Newsletter & Marketing: To send updates, promotional content, and industry-related news (only if you have opted in).
- Analytics & Performance Monitoring: To analyse website traffic and improve our services using Google Analytics.
- Security & Compliance: To comply with legal obligations and prevent fraudulent activity.
4. Sharing of Data
We share personal data with third-party service providers only for operational purposes:
- Google Analytics (website tracking and analytics)
- Payment Processors (handling membership fees and transactions)
- Mail Blue (email marketing and newsletter services)
We do not sell or share your data with third parties for commercial purposes. However, we may use anonymised or aggregated data for analytics and reporting to improve our services.
5. Data Retention & Deletion
- Personal data is retained as long as your account is active and for a reasonable period after account deletion, in compliance with legal requirements.
- Users may request the deletion or modification of their data by contacting support@tepn.eu. Data deletion requests will be processed within 30 days, in accordance with GDPR requirements. However, certain data may be retained for longer periods if required to comply with legal obligations, resolve disputes, or enforce our agreements.
6. Legal Basis for Processing
We process personal data based on contractual necessity, as it is required to provide our services. For marketing communications, we rely on user consent. Users may withdraw their consent for marketing communications at any time by clicking the ‘unsubscribe’ link in emails or contacting support@tepn.eu.
7. Security Measures
We implement technical and organisational measures to protect your data, including:
- Password-protected accounts
- Secure payment processing
- Access control and monitoring
8. User Rights
Under GDPR, users have the following rights:
- Access: Request a copy of the personal data we hold about you.
- Correction: Update or modify your personal data through your user profile.
- Deletion: Request the deletion of your personal data.
- Restriction: Limit the processing of your data under certain conditions.
To exercise these rights, contact support@tepn.eu.
9. International Data Transfers
We do not store or process personal data outside the European Union. However, some of our third-party service providers, such as Google Analytics and Mail Blue, may store data outside the EU in compliance with their respective privacy policies.
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically, typically in response to regulatory changes, updates to our services, or new legal requirements. Users will be notified of significant changes via email or website notification, while minor updates such as wording adjustments or formatting changes may be reflected without direct notification.